A Notary Public is a legally qualified professional who deals with the authentication of documents or attestation of signatures to documents that are usually to be used in overseas jurisdictions.

There are a limited number of Notary Publics in the UK and Wilkes are proud to offer clients access to this specialist service.

You may have been advised that your document also needs to be “apostilled” or “legalised”. This means that the notarial act needs to be authenticated by the Foreign and Commonwealth Office, and depending on the country the document is for, legalised by that country’s embassy.

When appearing as a company representative before our Notary Public you will be required to bring at least two items of identification to prove your identity and your residential address. Please contact us in advance with any questions relating to your requirements.

Transparency Information

Notary Fees and disbursements

Wherever possible we provide a fixed fee quote based on the information provided over the telephone or by email.  We base this on an estimate of the time required by us to deal with the document.  This includes carrying out regulatory checks, obtaining translations or information required from third parties to independently verify a document.

Depending on the type of document and the country it is being used in there may be extra costs (disbursements) such as translation fees, obtaining the apostille from the Foreign and Commonwealth Office and embassy legalisation.  We deal with the FCO direct but use a consular agent for all embassy work.  We can also arrange certified translations through third parties.  We can provide a quote on request for these disbursements.  Postage costs are additional.

We are able to see clients in our Shirley, Solihull office and Birmingham City Centre office.  I can also see clients at their home or office for an additional fee.   All fees are due at the point of signing or dealing with the document.

Timescales

Most documents can be dealt with within 24 hours (less on request but additional fees may be charged).  This does not include the timescales of third parties such as the Foreign & Commonwealth Office and embassies whose timescales can vary but estimates can be provided.  Once the document has been legalised it can either be couriered directly to its destination, returned direct or to The Wilkes Partnership office for collection.

Identification

To comply with Money Laundering regulations we have to see at least two original forms of identification.  Ideally a current passport together with evidence of address such as a bank statement or utility bill.

For information regarding our complaints procedure please click here.

We can help you

  • Powers of Attorney
  • Documents confirming existence of a UK or overseas company
  • Board minutes/resolutions
  • Official Certificates eg birth, death, marriage
  • Educational/Professional qualification certificates
  • Passports/other identification documents
  • Attesting a signature to a document
  • Acknowledgement of signatures for documents for the USA
  • Affidavits, Statutory Declarations, Oaths, Deeds
  • Taking a deposition for an overseas litigation matter
  • Arranging an apostille/legalisation

Contacts

Ann-Marie Aston, Notary Public, The Wilkes Partnership, Birmingham Solicitors Solihull
Ann-Marie Aston

Partner, Court of Protection Lead

What our clients say

  • The Wilkes Partnership is a well established Birmingham player offering Clients a credible alternative to the large national practices. The Firm’s strategy focuses particularly on owner managed businesses and on being a second supplier of specialist legal services to PLCs.

    - Legal 500